A system for managing data files used in the operation of agricultural machines comprises an agricultural machine and a software application executed by a processing element on a mobile electronic device. The agricultural machine includes a mechanical component that performs an operation in a field and a control system for controlling functioning of the mechanical component. The control system includes a memory element and a processing element. The memory element stores work order files and work record files. The processing element receives a work order file from an external electronic device and controls the functioning of the mechanical component according to instructions in the work order file. The software application instructs the processing element of the mobile electronic device to retrieve metadata from the work order file and communicate the metadata and a name of the work order file to a display on the mobile electronic device.
